Event Coordinator

Position: Event Coordinator Location: Walnut Creek, CA or Reno, NV POSITION SUMMARY Do you want to join a small, but mighty marketing team that is fun to work with and accomplishes a lot together? If so, we are looking for an experienced event planner to manage production from concept through completion, helping solidify our reputation for memorable events.
The ideal candidate is passionate, creative, detail-oriented, and dedicated to providing excellent client service at every turn.
This role is great for someone who is well-versed in all aspects of event, meeting, and conference planning, including cost containment, venue scouting, equipment logistics, room setup, and best practices.
The best candidate for our company is an event planner who can manage the daily details and use big-picture thinking to ensure truly unique experiences for our clients and prospects.
OBJECTIVES OF THIS ROLE: · Manage all aspects of event planning, meet strict deadlines, and stay within budget · Nurture and build relationships with vendors, venues, and other industry contacts while crafting and implementing the creative and logistical aspects of all events · Remain current (or ahead of the curve) with trends in event planning, design, and production, and proactively identify and solve operational challenges · Establish procedures and best practices for AEI’s events ESSENTIAL DUTIES & RESPONSIBILITIES · Coordinate with internal staff, clients, and vendors to establish the requirements for an event, and serve as liaison to senior executives, industry leaders, and vendors throughout the planning process · Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design · Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials (in collaboration with the marketing team) · Oversee client experiences from concept through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases · Build and maintain a comprehensive database of industry contacts, vendors, and venues · Troubleshoot any issues that arise on event day · Track ROI of events to the extent possible REQUIRED SKILLS & QUALIFICATIONS · Proven success in event planning and coordination · Strong interpersonal and communication skills · Excellent organizational skills, including multitasking, time management, and attention to detail · Ability to make good decisions quickly · Experience with the Microsoft Dynamics platform PREFERRED SKILLS & QUALIFICATIONS · Bachelor’s degree (or equivalent) in event management or related discipline · Experience in marketing or public relations · Flexibility for domestic travel, as needed PHYSICAL REQUIREMENTS The work environment may be both indoors and outdoors.
Indoor work takes place in a typical office setting.
The noise level in the work environment is usually moderate.
Outdoor work requires the ability to effectively perform work in all types of weather conditions.
While performing the duties of this job, the employee is regularly required to sit, type, handle office and/or field equipment, speak and hear.
The employee may occasionally be required to stand, walk, balance, kneel or crouch.
The employee may be required to lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision and the ability to focus.
EMPLOYEE BENEFITS & PERKS AEI Consultants offers all full-time employees an outstanding, extensive benefits package, which among other benefits includes medical, dental, and vision benefits, paid time off and sick leave, life insurance, short-term and long-term disability insurance, 401K, complimentary use of AEI’s condo at Donner Lake in Truckee, CA, an Employee Referral Bonus Program, and Commuter Tax and Dependent Care Benefits.
COMPANY CULTURE One of the primary reasons that our employees enjoy working at AEI is our positive company culture.
We offer a collaborative, flexible and inclusive work environment where employees have the opportunity to engage in meaningful work, make a positive impact on our clients and communities, and are encouraged to carve out a career path within the organization that best aligns with their interests and goals.
We greatly value the contributions of our team members and prioritize employee wellness, safety, flexibility and work/life balance.
COMPANY OVERVIEW AEI Consultants is an employee-owned consulting firm that provides comprehensive services to commercial lenders, property owners, managers, tenants, and developers, industries, institutions, government agencies, and insurers, including many Fortune 500 companies.
These services include environmental, property and facility assessments, zoning and energy consulting, site investigation and remediation, industrial hygiene, land surveying, valuation, and construction risk management.
AEI specializes in identifying potential risks and crafting solutions through Environmental and Building Evaluation Consulting, Construction Services, Site Investigation and Remediation expertise.
AEI Consultants is known for being reliable, responsive and resourceful.
Founded in 1992, AEI is based in the San Francisco Bay area and has offices strategically located throughout the United States.
AEI Consultants values diversity and is committed to fostering an inclusive environment for our employees and community.
We encourage all applicants who are excited about this opportunity and share our career goals to apply, even if they don't meet every requirement.
We are proud to offer equal employment opportunities, prohibiting discrimination and harassment based on various protected characteristics defined by law.
This policy applies to all aspects of employment.
At AEI Consultants, we believe that a diverse team is essential for our success, and we strive to attract, develop, and retain talented individuals from diverse backgrounds.