Executive Assistant

Overall Summary The Executive Assistant assigned to the CFO, COO, or CSD is responsible for providing administrative support ensuring the smooth workflow and daily activities of the Chief Financial Officer (CFO), Chief Operations Officer (COO), or Chief of Strategic Development (CSD), working with highly confidential information and matters.
Acts as the primary point of contact for both internal and external constituencies, assists and represents the CFO, COO, or CSD in communicating with constituents, and handles multiple projects and other matters as they arise.
Essential Responsibilities Responsible for day-to-day administrative functions of routine nature to complex special projects that require the ability to organize and communicate information.
Provides administrative support to the CFO, COO, or CSD and Senior Management such as preparing meeting minutes, reports, letters, memos, and other correspondence.
Provides support to include handling walk-up, phone interactions, and maintaining calendars, travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations.
Performs a range of operational support activities to include but not limited to research and analysis on specific issues, special project oversight, and serving as liaison with other departments on basic administrative or operational matters.
Compile a variety of narrative, statistical, financial, and other documentation as needed for various reports.
Establishes, maintains, processes, and updates files, records, certificates, and/or other documents.
Provides assistance and support in problem-solving, project planning and management, and the development and execution of administrative and operational goals and objectives as requested.
Track and report on measures and targets Collaborate with department administrators to identify problems and trends in order to develop solutions to enhance the overall performance of operations Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
Assists in the coordination, supervision, and completion of special projects, as appropriate.
Work flexible schedule and overtime as necessary Required education, experience, training High School Diploma or equivalent Proficient in Microsoft Office products, including Excel, Word, and Outlook.
Two years of experience related to duties and responsibilities specified One year experience as an administrative assistant in a lead role or reporting directly to a Director or Officer.
Experience with external communication and contacting and working with the business community.
Experience maintaining highest level of discretion and confidentiality Excellent organizational, time management and multi-tasking skills with attention to detail.
Excellent customer service and client services philosophy in all interactions.
Successfully manage multiple projects at the same time.
Appreciation and respect for working with and serving a diverse population.
The ability to investigate and analyze information, draw conclusions and problem solve.
The ability to gather data, compiles information, and prepares reports.