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Posted : Saturday, November 18, 2023 07:51 PM
The Position
Bargaining Unit: Local 2700 - General Clerical Unit
Why join Contra Costa County?
Are you interested in pursuing a new opportunity and a career in public service? Contra Costa County is seeking talented and qualified individuals to fill Secretary - Journey Level vacancies throughout the County!
There are many opportunities for Secretary - Journey Level employees to advance to Secretary - Advanced Level after satisfying the requirements.
There is currently one (1) vacancy in the Risk Management Department and three (3) vacancies in the Employment and Human Services Department (EHSD), however, the Secretary Journey Level classification is used throughout the County in various departments.
Incumbents are experienced in performing a variety of secretarial work under general supervision.
This position typically reports to Program Managers, Division Managers, or similar classifications.
We are looking for someone who is: Organized - You will need to balance multiple assignments, priorities, and deadlines in a fast-paced environment Dependable and Punctual - Your assigned unit will rely on you for support Flexible - You will have to shift priorities quickly as needs change Personable - You will work with a team of professionals and need to interact professionally with others Good at communicating - You will be working with internal and external stakeholders and must communicate with them effectively Detail-oriented - You will be responsible for ensuring the accuracy of written communications, numbers, or data entry What you will typically be responsible for: Providing administrative support to upper management Composing correspondence, memoranda, and other written materials based on knowledge and understanding of departmental activities with general supervision Developing, maintaining, and revising filing and record systems unique to the assigned program and/or ensuring record controls are in place for retrieval Following up on behalf of the manager or Department to move items forward Maintaining and securing confidential information Maintaining, prioritizing, and scheduling meetings for the manager Reviewing and managing incoming mail with responsibility for sorting, screening, and routing Screening telephone calls and visitors and handling routine questions A few reasons you might love this job: You will have the ability to work independently and autonomously You will work in a supportive and respectful working environment that values work-life balance You will be challenged and have a variety of work You will gain deeper knowledge through the challenges you face A few challenges you might face in this job: You will work in a highly regulated government environment You will be expected to balance multiple projects, priorities, and demands You may be the public’s go-to person for complaints and have to deal with difficult people Competencies Required: Attention to Detail: Focusing on the details of work content, work steps, and final work products Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Decision Making: Choosing optimal courses of action in a timely manner Delegating: Sharing responsibility, authority, and accountability Fact Finding: Obtaining facts and data pertaining to an issue or question Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations Oral Communication: Engaging effectively in dialogue Self-Management: Showing personal organization, self-discipline, and dependability Using Technology: Working with electronic hardware and software applications Adaptability: Responding positively to change and modifying behavior as the situation requires Establishing Credibility: Doing what he/she commits to doing and respecting the confidentiality of information and concerns shared by others To read the complete job description, please click here.
The eligible list established from this recruitment may remain in effect for six (6) months and may be used to fill other clerical positions.
Minimum Qualifications Education: Possession of a high school diploma, GED equivalency or a high school proficiency certificate.
Experience: One (1) year of full-time (or the equivalent of full-time) secretarial or office clerical experience.
Other Requirements: The ability to type at a net speed of not less than 40 words per minute from clear manuscript of printed or typewritten copy.
Selection Process Application Filing: All applicants must apply online at https://www.
governmentjobs.
com/careers/contracosta and submit the information as indicated on the job announcement by the final filing date.
Application Evaluation: Depending on the number of applications received, an Application Evaluation Board may be convened to evaluate and select the best-qualified candidates for invitation to the next phase of the examination.
Online Typing Test: Applicants must complete a timed typing test validating the ability to type at least 40 actual net words per minute.
(Note, a typing certification will NOT be accepted in lieu of the required typing assessment) Online Skills Assessment: Candidates invited to take the online skills assessment will need access to a computer and internet.
Topics of this assessment may include, but are not limited to: Attention to Detail, Action & Results Focused, Displaying Ownership & Accountability, Establishing Credibility, Self-Management, and Using Technology.
(Weighted 100%) Hiring Interview: These will be scheduled by the department once the eligible list is established.
Tentative Dates: Online Assessments: Typing Test: 4/4 - 4/9/2024, Written Exam: 4/10 - 4/17/2024 If you apply for another recruitment that uses this exam and the test is scheduled within 6 months of the date of this test, you will not have the option to re-take the exam.
If more than 6 months have passed you will need to retake the exam.
Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process.
The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.
For recruitment-specific questions, please contact Melissa Moglie at Melissa.
Moglie@hrd.
cccounty.
us For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627.
CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI).
The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer.
If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances.
Having a conviction history does not automatically preclude you from a job with Contra Costa County.
If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment.
DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law.
Employment with the County requires the affirmation of a loyalty oath to this effect.
Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
There is currently one (1) vacancy in the Risk Management Department and three (3) vacancies in the Employment and Human Services Department (EHSD), however, the Secretary Journey Level classification is used throughout the County in various departments.
Incumbents are experienced in performing a variety of secretarial work under general supervision.
This position typically reports to Program Managers, Division Managers, or similar classifications.
We are looking for someone who is: Organized - You will need to balance multiple assignments, priorities, and deadlines in a fast-paced environment Dependable and Punctual - Your assigned unit will rely on you for support Flexible - You will have to shift priorities quickly as needs change Personable - You will work with a team of professionals and need to interact professionally with others Good at communicating - You will be working with internal and external stakeholders and must communicate with them effectively Detail-oriented - You will be responsible for ensuring the accuracy of written communications, numbers, or data entry What you will typically be responsible for: Providing administrative support to upper management Composing correspondence, memoranda, and other written materials based on knowledge and understanding of departmental activities with general supervision Developing, maintaining, and revising filing and record systems unique to the assigned program and/or ensuring record controls are in place for retrieval Following up on behalf of the manager or Department to move items forward Maintaining and securing confidential information Maintaining, prioritizing, and scheduling meetings for the manager Reviewing and managing incoming mail with responsibility for sorting, screening, and routing Screening telephone calls and visitors and handling routine questions A few reasons you might love this job: You will have the ability to work independently and autonomously You will work in a supportive and respectful working environment that values work-life balance You will be challenged and have a variety of work You will gain deeper knowledge through the challenges you face A few challenges you might face in this job: You will work in a highly regulated government environment You will be expected to balance multiple projects, priorities, and demands You may be the public’s go-to person for complaints and have to deal with difficult people Competencies Required: Attention to Detail: Focusing on the details of work content, work steps, and final work products Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Decision Making: Choosing optimal courses of action in a timely manner Delegating: Sharing responsibility, authority, and accountability Fact Finding: Obtaining facts and data pertaining to an issue or question Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations Oral Communication: Engaging effectively in dialogue Self-Management: Showing personal organization, self-discipline, and dependability Using Technology: Working with electronic hardware and software applications Adaptability: Responding positively to change and modifying behavior as the situation requires Establishing Credibility: Doing what he/she commits to doing and respecting the confidentiality of information and concerns shared by others To read the complete job description, please click here.
The eligible list established from this recruitment may remain in effect for six (6) months and may be used to fill other clerical positions.
Minimum Qualifications Education: Possession of a high school diploma, GED equivalency or a high school proficiency certificate.
Experience: One (1) year of full-time (or the equivalent of full-time) secretarial or office clerical experience.
Other Requirements: The ability to type at a net speed of not less than 40 words per minute from clear manuscript of printed or typewritten copy.
Selection Process Application Filing: All applicants must apply online at https://www.
governmentjobs.
com/careers/contracosta and submit the information as indicated on the job announcement by the final filing date.
Application Evaluation: Depending on the number of applications received, an Application Evaluation Board may be convened to evaluate and select the best-qualified candidates for invitation to the next phase of the examination.
Online Typing Test: Applicants must complete a timed typing test validating the ability to type at least 40 actual net words per minute.
(Note, a typing certification will NOT be accepted in lieu of the required typing assessment) Online Skills Assessment: Candidates invited to take the online skills assessment will need access to a computer and internet.
Topics of this assessment may include, but are not limited to: Attention to Detail, Action & Results Focused, Displaying Ownership & Accountability, Establishing Credibility, Self-Management, and Using Technology.
(Weighted 100%) Hiring Interview: These will be scheduled by the department once the eligible list is established.
Tentative Dates: Online Assessments: Typing Test: 4/4 - 4/9/2024, Written Exam: 4/10 - 4/17/2024 If you apply for another recruitment that uses this exam and the test is scheduled within 6 months of the date of this test, you will not have the option to re-take the exam.
If more than 6 months have passed you will need to retake the exam.
Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process.
The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.
For recruitment-specific questions, please contact Melissa Moglie at Melissa.
Moglie@hrd.
cccounty.
us For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627.
CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI).
The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer.
If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances.
Having a conviction history does not automatically preclude you from a job with Contra Costa County.
If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment.
DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law.
Employment with the County requires the affirmation of a loyalty oath to this effect.
Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
• Phone : (855) 524-5627
• Location : Contra Costa County, CA
• Post ID: 9125116648
