Administrative Specialist for N Program

Company Description Join us and make YOUR mark on the World! Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives.
This is essential to innovation and creativity for continued success of the Laboratory’s mission.
Pay Range $35.
98 - $43.
67 Hourly Please note that the pay range information is a general guideline only.
Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.
Job Description We have an opening for an Administrative Specialist to support the Nonproliferation and Arms Control Program (NPAC) and N Program Office performing a full range of moderately difficult administrative and task-oriented assignments under limited supervision in a dynamic and fast paced environment with frequent interruptions and conflicting priorities.
You will have an opportunity to play a vital role in supporting scientists and engineers who conduct essential work that ensures our continued success in reducing nuclear threats around the world.
This position is in the Nuclear Threat Reduction (N) Program within the Global Security Principal Associate Directorate.
In this role you will Coordinate on-site and off-site meetings, to encompass all necessary administrative logistics including verification of security clearances, preparation of agendas, arranging site access, booking tours, information dissemination, and arranging hospitality.
Arrange complex domestic and foreign travel and itineraries, coordinating and rescheduling as priorities evolve and change and process reimbursements.
Manage complex calendars which includes independently determining scheduling priorities to ensure management presence for continued Program operations, initiate or oversee various monthly reports; analyze results and report to management.
Coordinate, select, and compile data from multiple sources for complex reports and presentations.
Generate correspondence on own initiative and compose correspondence for management signature which may be sensitive in nature.
Represent Program management in daily matters to gather, clarify, coordinate, and disseminate information and activities, which will require working closely with internal and external customers and serve as a resource on organizational policies and procedures; interpret institutional and organizational policies and procedures.
Responsible for ensuring action items are completed by the required due date, and proactively follow-up on any outstanding items.
Transport guests from point of pick-up to the designated location for high level visits and transporting guests for on-site tours.
Perform other duties as assigned.
Qualifications This position requires the ability to obtain a Department of Energy (DOE) Q-level clearance.
Advanced administrative knowledge and experience including accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods.
Excellent organizational skills, attention to detail, accuracy and follow through.
Experience working under limited supervision, in an environment of rapidly changing priorities, deadlines, and frequent interruptions.
Excellent communication and interpersonal skills necessary to interact effectively with a diverse workforce and represent the organization with all levels of management, internal and external to the Laboratory, using tact, diplomacy, and discretion.
Advanced problem-solving and decision-making skills necessary to identify and make recommendations for administrative problems.
Ability to be self-motivated and flexible, exercising a high degree of discretion and mature judgment in handling business sensitive and/or classified information, as well as personnel interactions.
Advanced computer skills and experience with Microsoft Office Suite and calendaring software, Confluence, and the ability to learn new software quickly.
Experience arranging complex domestic and/or foreign travel.
Ability to be onsite as business needs depict.
This position requires a valid California driver’s license.
Additional Information Why Lawrence Livermore National Laboratory? Included in 2021 Best Places to Work by Glassdoor! Work for a premier innovative national Laboratory Comprehensive Benefits Package Flexible schedules (*depending on project needs) Collaborative, creative, inclusive, and fun team environment Learn more about our company, selection process, position types and security clearances by visiting our Career site.
Security Clearance LLNL is a Department of Energy (DOE) and National Nuclear Security Administration (NNSA) Laboratory.
Some positions will require a DOE L or Q clearance (please reference Security Clearance requirement above).
If you are selected and a clearance is required, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter.
In addition, all L or Q cleared employees are subject to random drug testing.
An L or Q clearance requires U.
S.
citizenship.
For additional information please see DOE Order 472.
2.
Equal Employment Opportunity LLNL is an affirmative action and equal opportunity employer that values and hires a diverse workforce.
All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
If you need assistance and/or a reasonable accommodation during the application or the recruiting process, please submit a request via our online form.
California Privacy Notice The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents.
The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose.
The Employee Privacy Notice can be accessed here.
Position Information This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory? Included in 2024 Best Places to Work by Glassdoor! Flexible Benefits Package 401(k) Education Reimbursement Program Flexible schedules (*depending on project needs) Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.
llnl.
gov/diversity Our core beliefs - visit https://www.
llnl.
gov/diversity/our-values Employee engagement - visit https://www.
llnl.
gov/diversity/employee-engagement Security Clearance This position requires a Department of Energy (DOE) Q-level clearance.
Also, you must have the ability to obtain and maintain Sensitive Compartmented Information (SCI) access.
If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter.
Also, all L or Q cleared employees are subject to random drug testing.
Q-level clearance requires U.
S.
citizenship.
Pre-Employment Drug Test External applicant(s) selected for this position must pass a post-offer, pre-employment drug test.
This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
Pre-Placement Medical Exam A job related pre-placement medical examination may be required.
How to identify fake job advertisements Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements.
LLNL never extends an offer without a personal interview and will never charge a fee for joining our company.
All current job openings are displayed on the Career Page under “Find Your Job” of our website.
If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.
To learn more about recruitment scams: https://www.
llnl.
gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.
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pdf Equal Employment Opportunity We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment.
All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.
Reasonable Accommodation Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.
If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents.
The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose.
The Employee Privacy Notice can be accessed here.